Step-By-Step Zoom Procedure – Client Guide

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A Step-by-Step Guide to Your Telehealth Appointments at Okey Dokey

 

Please note: The following instructions are based on using an Apple computer and may vary slightly for other devices/operating systems.

If you have any difficulties setting up your Zoom account, please contact your practitioner or reception for support.

Before Commencing

  • Make sure you have downloaded the Zoom app onto your chosen device (desktop, laptop, iPad, tablet or mobile phone). To download Zoom onto your device, please visit www.zoom.us/download. You can download ‘Zoom Client for Meetings’ if using a computer or, you can download the relevant Zoom app for tablets and phones.

 

  • Ensure that you have set up a safe space for you or your child to participate in the Zoom appointment.

 

 

  • Ensure that the device you have chosen to use has sufficient charge and that you have a stable and steady internet connection.

 

  • Make sure you have discussed payment of the invoice for the session with reception prior to your appointment day. Reception will be in contact with you after your appointment to organise payment if required. NDIS Plan Managed and NDIA Managed clients will continue to be invoiced as per usual. Please make sure you have sufficient funds in your plan to cover the cost of the session.

Preparing for Your Online Appointment

  1.  Your practitioner will send you an appointment confirmation which will outline the date and time of your scheduled appointment, the Terms and Conditions of telehealth services and a link to enter the Zoom ‘consulting room’
  2. Five minutes before your scheduled appointment time, click on the ‘Join Zoom Meeting’ link in the email from your practitioner. This will take you directly to the Zoom website with a pop-up that says, ‘Do you want to allow this page to open ‘Zoom.us’?”.
  3. Select ‘allow’
  4. Another pop-up box will appear – this is the Okey Dokey virtual waiting room. You will see a message that says ‘Welcome to Okey Dokey! Your clinician will be with you soon.’. When your clinician is ready to commence the session, they will move you from the waiting room to the consulting room.Please note: if your practitioner has not joined the meeting yet, you will be directed to a pop-up that says, ‘Waiting for the host to start this meeting’. Please wait here until your clinician activates the session. Then proceed with the same steps below.
  5. When this is done, you will receive a new pop-up box to choose your audio option. We recommend testing your speakers and microphone here by selecting the appropriate button and following the prompts.
  6. Once complete, select ‘Join with Computer Audio’
  7. You should now be able to see the clinician on your screen.
  8. On the bottom of your screen, you will see a variety of options and controls.
  9. Select ‘Start Video’ so the clinician can see you too!
  10. Your session can now commence.
  11. When you have finished up, your practitioner will send you back to our virtual waiting room. You will see the waiting room message again.
  12. From here, they will end the meeting.
  13. You will get a pop-up that says the host has removed you from the meeting.

After Your Session

Make sure you have followed up with reception to settle any outstanding invoices and we will see you at your next appointment!